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General Guidelines: Notification of the MUPD representative is coordinated through the reserving department (e.g., Student Recreation Center, Missouri Unions, etc.). All fees shall be paid by 4:00 p.m. on the Friday before the event, or arrangements made otherwise. All facility reservations are tentative until a MUPD representative is confirmed. If the MUPD representative is required to stay beyond 1:30 a.m. or 2:30 a.m., the additional cost for the officer/s shall be the responsibility of the MUPD department in keeping in line with its duty to protect the University community's safety. In the case that it is found that the hosting organization actively contributed to the circumstances requiring the MUPD representative/s to stay beyond the scheduled time, the associated costs shall be the financial responsibility of the hosting organization. It will be the responsiblity of the facility representative, organization representative and MUPD representative to sign a Memorandum of Understanding at the end of the function agreeing to the time of event end and any items of concern. Cancellation Policy: All cancellations of space must be made in person by an elected officer of the organization or departmental representative. This individual must present a valid University I.D. as proof of identity. An event cancelled 48 hours prior to the event will be refunded at the full amount. Any event cancelled within 48 hours of the scheduled event will be charged a $50 cancellation fee plus incurred costs, if applicable. Cleaning of Area: It is the responsibility of the sponsoring organization and/or department to clean loose trash from the area of the dance. The facility representative shall provide the sponsoring group with trash bags and trash receptacles. The facility reserves the right to assess fees for actual damage/s to the premises and/or an additional custodial charge up to $50 if the area is not properly cleaned. Roles of Participants: It is the responsiblity for all the sponsoring organization/department, building representative and MUPD representative to promote and encourage a safe and secure environment for all participants. Although each representative has specific roles and tasks which they much perform, the expectation is that all parties shall work cooperatively together and support one another in promoting a successful and safe event. MUPD Representative - Enforces federal, state, local and University laws and regulations. Facility Representative - Protects the facility. Organizational/Departmental Leadership - Hosts event. Responsible for the safety and security of their guests and all University policies and procedures. Exceptions to Policy: Depending upon facility needs, nature of the event and/or past experiences with the type of event or sponsoring organization, additional stipulations to this policy may be required by the facility. The facility must advise the organization in a reasonable amount of time so that the organization/department may respond. If at any time the organization or department feels that the requirements are too stringent or unfair, they may appeal this in writing to the director of the facility. Final appeal is the Vice Chancellor Student Affairs.
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